An engineering proposal for a project that includes a new roof on the Police Station and improvements to correct drainage issues in the basement was tabled by the Mayor and Board of Aldermen last week which said the costs were too high.

The city was awarded a $129,520 grant by the state Department of Archives and History to fund the project, which requires a $32,380 match from the city.

Dustin Pittman, of Waggoner Engineering, estimated that his firm could do the engineering part of the project for $47,500.

His estimate included design phase services at $18,250; bidding, contracting and construction phase services at $24,750 and special services, such as topographic surveying and mapping, at $4,500.

Should the contractor extend his work beyond the duration anticipated in the project schedule, Pittman said it may be necessary to revive the professional services agreement for the extended construction phase service.

The engineering estimate totaled $47,500 and included an estimated hourly rate schedule.

Ward 1 Alderman Josh Gamblin, who owns a construction company, questioned Pittman about the details of the project, including the size of the roof.

"I think you need to go back and look at your numbers," Gamblin said. "You are charging a 50 percent design fee."

Pittman told aldermen that a less detailed design could be costly in the end, should a number of change orders by the contractor be required. He also noted that it was important to ensure that none of the drainage issues stemmed from ground water.

Gamblin voiced support for a "firm, fixed price" on the engineering for the project.

"I don't want to get hemmed down in any hourly rate," he said.

The grant for the Police Station was approved by the Board of Trustees of the Mississippi Department of Archives and History at its December meeting.

It was one of 26 preservation and restoration projects from across the state awarded for a total of $2,980,194.

In other action last week, aldermen:

• Authorized a $25 ad in a program for the 2014 USBC-WBA State Tournament which is to be held in Philadelphia.

• Authorized a $375 ad in the Neshoba Democrat's Salute to Business and Industry tab.

• Approved for the Court Clerk to attend a training session on April 29 in Starkville and pay travel expenses.

• Refunded Jerome Steve $99.50 for an overpayment on a fine.

• Declared a 1995 Chevrolet pickup as surplus and authorized an advertisement for bids.

•Employed Robert McDaniel as a summer grass cutter in the street department for $11 an hour.

• Declared an 800 gallon tank as surplus and authorized the advertisement for bids.

•Authorized Fire Chief Pierce Clark to travel to Biloxi to attend the Mississippi Partners in Preparedness Summit May 27-29. The cost of the conference is $50 for registration and $83 per night for two nights.

• Approved a street light to be placed at 579 Center Ave.

• Approved a three-way stop sign at the corner of Bennett Street and Homer Avenue.

• Entered into an executive session to discuss an industrial matter.

No action was taken.